Over the past year or so, I have updated my reselling inventory storage system multiple times. In order for me to run my business in the best possible manner, I need a system that makes sense to me and my business needs. As many of you have asked exactly how I store and organize my reselling inventory, I thought that for today’s post that I would share the exact system I use when assigning items to bins and also pulling inventory.
How I Store My Inventory in Numbered Totes
When it comes to storing and pulling inventory from my totes, I do have a systematic approach that I like to use. This system is something that took me a while to get just right and I am honestly really happy with how quick and efficient it has made things for me and my business. In order to understand my tote system, I think that it would be helpful for me to also share how I initially process items when I bring them home from my various sourcing spots.
Processing New Items
Whenever I bring home new items, I will immediately create new drafts for them on ListPerfectly. [For those of you unfamiliar with it, ListPerfectly is a paid cross-listing service that allows you to create listings on multiple reselling platforms at once.] Usually, I will add a brief title to the listing along with any style numbers or size info. Additionally, I will add in my cost of goods at the bottom of the listing and add in a measurement template.
Once the draft has been created, I will remove all price tags off of the items and throw anything that is not new with tags (NWT) into the washing machine. While these items are in the wash, I will continue working on my drafts in ListPerfectly; This usually involves looking up stock photos, finding the exact names of items, and pulling retail item descriptions and size charts if I can find them.
After all of the items have been washed and dried, I will measure each item and add its’ measurements to my ListPerfectly drafts. Once everything has been measured, I will fold it neatly in either place it in a plastic clothing bag or plastic shoe bag. From there, I will place everything in an IKEA bag (or two) and take it to my storage area for bin assignment.
How I Assign Items to Bins
As you may have noticed in my updated storage pictures (Linked HERE), all of my bags and bins are labeled with a number. For me, this is the easiest way to store inventory for my business. Once all of the items are ready to be stored, I will start by assigning them bin numbers. Ideally, I like to pull sold items while simultaneously putting away new items; I like to do this as I can just replace the items that I am pulling and not having to pull down additional bins. When I am not pulling sold items, I will add items to bins with available space. To help make this process as easy as possible, I will jot down available bins by date in my notebook along with bin assignments for new items.
Once new bins have been assigned, I will add the bin numbers to the appropriate ListPerfectly draft. After the bin number has been added to the draft, it is ready to go live. [I do have another system to differentiate a completed listing vs. non-completed listing but I will save that for another day.]
Below is a completed listing on Poshmark showing the bin assignment (B?) in the description. [Note: The reason that I include it in the item’s description is because once an item has sold, you can still see it if it is in the description. If I were to have included it in the Additional Details section, I would not be able to readily see it after I sold the item.]
I hope that you find this post helpful! If you have any questions or just want to chat, please reach out!
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